Making (Health) Histories Every Year
July 23, 2015
By Rob Kaminski
MHSAA benchmarks editor
Tom Minter, recently retired from the MHSAA as assistant director, wore many hats while serving the Association and donned official’s gear in numerous sports outside of business hours.
But one of his finest refereeing efforts might have come during the 2009-10 and 2010-11 school years when he guided approximately 60 individuals representing 25 medical and professional organizations through an arduous process to upgrade the antiquated Physical Form to what is the standard today: the Pre-participation Physical Examination/Health History Form.
The form highlighted Stage 1 of the MHSAA’s 4 Hs of Health and Safety – Health Histories – and the current form is much more comprehensive, answering questions previously not asked during the quicker, more brief, evaluations.
Sudden cardiac death claims the lives of more than 300 Michigan children and young adults between the ages of 1-39 years annually. Yet, many of these deaths could be prevented through screening, detection, and treatment. One such way to detect high risk conditions that predispose to SCDY is through pre-participation sports screening of student-athletes, and the current physical form provides a mechanism.
While much more detailed, schools report that parents are more than willing to take the extra time and effort to complete the lengthier version.
“When the expanded form came out, people kiddingly made comments about its length; yet in today's day and age everyone understands we need all the information we can cultivate regarding health histories of our student athletes,” said Mark Mattson, athletic director at Traverse City Central.
Down state, feelings have been similar. “We don’t have a problem at all here,” said Anna Devitt, athletic secretary at Hartland High School. “Our parents take care of it, and haven’t balked at the length at all.”
Both agree, and are joined by many others across the state, that the next logical step is for the form to be converted to a fillable, online document so that records can be accessed by those in need via mobile, laptop or desktop.
Thus, in the “No H left behind” mantra that the MHSAA has assumed, an electronic option of the Health History form is in the early planning stages.
“As an increasing number of our schools strive to be ‘paper-free,’ or at least as much so as possible, it is time to re-invent the delivery method for perhaps our most downloaded or distributed document,” MHSAA Executive Director Jack Roberts said. “Once again, as we move forward with our ‘Heart’ initiative for the coming school year, we are also intent on bringing other projects up to speed.”
The masses are certainly enthused.
“That would be heavenly. An online version that would prevent people from submitting the forms until all the required information was in place would be fantastic,” said Mattson, who has had to turn back, or hold out students while waiting for completed forms, whether at Marquette, Maple City Glen Lake, or his current post in Traverse City. “It’s always been the same; people move too quickly and overlook required fields. It would prevent two things: one, having to hold kids out while waiting for a signature, and two, prevent parents from having to drive in to the athletic office to sign or fill in that last field. We’d know we were getting a completed form.”
At Hartland, where athletic director Jason Reck created an online emergency contact form, a system is in place which allows coaches, administrators and trainers to share necessary data for all student-athletes in addition to the MHSAA forms.
“Our parents love the online emergency contact form, and we require them to fill it out every season, not just once a year,” Devitt said. “Sometimes an athlete gets injured during one season and the next season's coach wants to know about it.”
The information on the form is populated into an Excel spreadsheet which Reck, Devitt, the school trainer and all coaches can access. They can tailor the data by sport and pull it to their mobile devices.
“We’re trying to go completely paperless, and the MHSAA physical form would be another step,” Devitt said. “Our parents and doctor’s offices would love it.”
A League of Their Own in Illinois
May 20, 2014
By Rob Kaminski
MHSAA benchmarks editor
Imagine the scene: thousands of spectators roaring their approval as hundreds of cross country runners hit the finish line. A couple thousand others cascade applause on the wrestling mats as referees raise the hands of 19 champions.
Now, here’s the kicker, imagine this is taking place during postseason play for junior high/middle school student-athletes.
Again, that’s postseason, and junior high/middle school.
“I guess when you see a kid cross the finish line in first place and 5,000 people are cheering, or watch a student run a race, throw the shot, or pole vault in front of that many at our track & field series, the proof is in the pudding,” said Steve Endsley, executive director of the Illinois Elementary School Association.
“The environment, the feedback we get; it’s the greatest thing in the world to some who experience our tournaments. But, I temper that in saying this is not the Olympics, the pros, or even high school. Success at our level doesn’t guarantee future success. We want you to do your best, we want to prepare you to do your best, but understand this is junior high.”
If understanding that is difficult for some athletes and parents involved in IESA athletics, it’s also a foreign language to state high school associations across the country. The IESA is the only organization in America which exclusively governs interscholastic activities for grade levels 7-8.
Most states include junior high/middle schools in their rules and regulations, but few, if any, conduct tournaments.
“We’ve been doing it for so long, it’s accepted. Schools know that at the end of the regular season, they enter Regional play. The payoff is we have state series, a culminating activity, and it’s a good thing that’s going on,” Endsley said.
From the organization’s first postseason event in 1930 during which boys basketball tournaments took place in a lightweight (boys less than 100 pounds) and a heavyweight division, the IESA has grown to sponsoring more than 20 boys and girls activities.
Measures have been taken in recent years to alleviate travel concerns at the end of the season. The IESA has added classifications in some sports, while keeping the number of teams which advance to the Finals the same. So, for instance, where 16 teams might have gone to two different sites in the past, now four different sites host eight schools.
Admittedly, Endsley adds that the tournament series might add to some competitiveness, but since all schools enter the tournament, there might be less emphasis on winning during the regular season, and thus, heightened participation for those of all skill levels.
“If you don’t want the win-at-all-cost mentality, then step up to the plate at your member school and handle it that way,” Endsley said.
The refrain from association leaders around the country is that success in conveying the values and ideals of school sports is totally dependent on those in charge at the local level. Beginning with the 2012-13 school year, the IESA put more of that load squarely on the individual schools by making it a local decision as to whether students could participate with the school team and a club team in the same sport during the same season.
“From an association standpoint, it seemed like only people we were penalizing when had the limitations were the honest schools which self-reported,” Endsley said. “It was difficult to penalize those schools while everyone else knew the school down the street didn’t report.
“In a perfect world, the participation rule would be in place. But, it’s not a perfect world. Club sports schedule in accordance with high school seasons, but disregard our level when it comes to non-school activity. It’s year-round. So it’s practically impossible to equitably enforce it from a state level.”
There are more than 800 member schools in the IESA, which is an affiliate member of the National Federation of State High School Associations, but a separate entity from the Illinois High School Association.
Endsley estimates the IESA comprises 50-60 percent of eligible schools in Illinois, bolstered by unique membership options which differ from the IHSA and many state associations.
“We offer a la carte membership. A school can offer activities and maybe not participate in our state series. It’s only in those activities in which schools participate in the IESA state series that they must abide by our rules and regulations. Schools want some control. I think a la carte way is the way to go.
“If they join the IESA for one sport, they receive all mailings and information, so maybe one sport gets them in, but they may later add activities. If they are not a member, they don’t know about us.”
Yet, while separate bodies, the IESA and IHSA work hand-in-hand in many respects since nearly 100 percent of the IESA’s students will matriculate into IHSA schools.
“We attend the IHSA activity advisory meetings so we can keep a finger on the pulse of topics they are discussing and items they are considering. From the student standpoint, we will take our champions and introduce them in ceremonies at the IHSA Finals when our calendars line up,” Endsley said. “They get tickets, halftime introductions, pictures in the program, and it’s well-received recognition.”
Such activities are possible because the IESA seasons are different than the IHSA’s in some sports, or end sooner. For instance, the IESA plays baseball and softball in the fall, so its champions are recognized at the IHSA Finals in the spring.
“These activities create exposure and help build interests and aspirations for our schools,” Endsley said. “It’s nice P.R. for both associations.”
Whether different seasons or same seasons, the multitude of events throughout Illinois provides ample opportunity for the state’s contest officials as well. That’s another area in which the IESA and IHSA work together.
“We don’t license officials in the IESA, but we require our schools to use IHSA officials,” Endsley said. “We get great cooperation from the IHSA, it’s a good situation for our schools, and it’s a really good thing for officials. There are always plenty of games, and new officials gain valuable experience.”
Now in the midst of its ninth decade, the IESA continues to expand, adding boys and girls bowling and golf to its roster of activities in 2011.
The Association sponsors athletics for 7th- and 8th-graders, but 5th- and 6th-graders enrolled in a member school may participate with 7th-and 8th-grade teams within that building without a waiver. If such students are in an elementary school which feeds a member school, waivers are necessary.