Soon After Gaylord Tornado, Charlevoix Steps in to Keep Regional on Track
By
Geoff Kimmerly
MHSAA.com senior editor
May 25, 2022
At 4:45 p.m. Friday, while visiting a Lower Peninsula Division 1 Regional track & field meet at Novi High School, MHSAA assistant director Cody Inglis saw the first headline reporting a tornado had touched down in Gaylord.
Five minutes later, Inglis heard from Gaylord athletic director Christian Wilson. The school had remained outside of the tornado’s path – but there was significant damage in the community. Add in that Gaylord’s facilities might be needed to provide support in the aftermath – and at that point didn’t have power – and it was a quick and obvious decision to call off the next morning’s Division 2 Regional at Gaylord Community Field.
Within the next hour, northern Michigan’s high school sports community – and especially Charlevoix and athletic director Travis Garrett – would step in with a new plan for the 16 schools coming from as far away as Freeland, Ludington and Petoskey.
Charlevoix, which had hosted the Division 3 Regional that included its teams Thursday, was able to quickly turn things back around to be ready for those schools to arrive less than 18 hours later.
“It is amazing, knowing how much work and how many people it takes to put on an MHSAA Track Regional, that Travis would be able to get this set up as quickly as he did,” Wilson said. “After a few hours of many phone calls and many text messages, we were confident that we communicated to all of the people that needed to know that the Regional would be moved to Charlevoix High School, and they did an outstanding job representing the MHSAA the following day.”
The event timers and scorers from Thursday’s Charlevoix meet actually were scheduled for the Gaylord Regional as well – so instead they stayed in Charlevoix. Wilson and Inglis split up the 80 phone calls they needed to make to get all of the teams updated on the new site, and by 7 p.m. everyone knew about the adjusted travel plan.
That next morning, an outpouring of Charlevoix community members, including the school’s athletic boosters, came out to volunteer and make sure every detail was covered to provide a few more hundred athletes a championship experience.
“The irony is Christian and Gaylord host everything under the sun for the MHSAA. They come to the rescue for us all the time,” Inglis said. “This time, somebody came to his aid and after he’s come to ours and schools’ aids so many times.”
Also important to note: During that first hour, Inglis heard from three more schools in addition to Charlevoix that offered to host Saturday’s Regional if needed.
Charlevoix also collected a significant donation from fans that day for Gaylord High School to use to help families that suffered loss the previous afternoon.
“(Travis) called Monday and I told him thank you again, and he said people came out of the woodwork on Saturday for this,” Inglis said. “It’s another example of how in tough times, schools step up. And Charlevoix and Travis deserve a ton of credit because they went above and beyond.”
PHOTO Runners prepare for the start of a race while the field fills up Saturday at Charlevoix during the Lower Peninsula Division 2 Regional previously scheduled to be competed in Gaylord. (Photo courtesy of the Charlevoix athletic department.)
Making (Health) Histories Every Year
July 23, 2015
By Rob Kaminski
MHSAA benchmarks editor
Tom Minter, recently retired from the MHSAA as assistant director, wore many hats while serving the Association and donned official’s gear in numerous sports outside of business hours.
But one of his finest refereeing efforts might have come during the 2009-10 and 2010-11 school years when he guided approximately 60 individuals representing 25 medical and professional organizations through an arduous process to upgrade the antiquated Physical Form to what is the standard today: the Pre-participation Physical Examination/Health History Form.
The form highlighted Stage 1 of the MHSAA’s 4 Hs of Health and Safety – Health Histories – and the current form is much more comprehensive, answering questions previously not asked during the quicker, more brief, evaluations.
Sudden cardiac death claims the lives of more than 300 Michigan children and young adults between the ages of 1-39 years annually. Yet, many of these deaths could be prevented through screening, detection, and treatment. One such way to detect high risk conditions that predispose to SCDY is through pre-participation sports screening of student-athletes, and the current physical form provides a mechanism.
While much more detailed, schools report that parents are more than willing to take the extra time and effort to complete the lengthier version.
“When the expanded form came out, people kiddingly made comments about its length; yet in today's day and age everyone understands we need all the information we can cultivate regarding health histories of our student athletes,” said Mark Mattson, athletic director at Traverse City Central.
Down state, feelings have been similar. “We don’t have a problem at all here,” said Anna Devitt, athletic secretary at Hartland High School. “Our parents take care of it, and haven’t balked at the length at all.”
Both agree, and are joined by many others across the state, that the next logical step is for the form to be converted to a fillable, online document so that records can be accessed by those in need via mobile, laptop or desktop.
Thus, in the “No H left behind” mantra that the MHSAA has assumed, an electronic option of the Health History form is in the early planning stages.
“As an increasing number of our schools strive to be ‘paper-free,’ or at least as much so as possible, it is time to re-invent the delivery method for perhaps our most downloaded or distributed document,” MHSAA Executive Director Jack Roberts said. “Once again, as we move forward with our ‘Heart’ initiative for the coming school year, we are also intent on bringing other projects up to speed.”
The masses are certainly enthused.
“That would be heavenly. An online version that would prevent people from submitting the forms until all the required information was in place would be fantastic,” said Mattson, who has had to turn back, or hold out students while waiting for completed forms, whether at Marquette, Maple City Glen Lake, or his current post in Traverse City. “It’s always been the same; people move too quickly and overlook required fields. It would prevent two things: one, having to hold kids out while waiting for a signature, and two, prevent parents from having to drive in to the athletic office to sign or fill in that last field. We’d know we were getting a completed form.”
At Hartland, where athletic director Jason Reck created an online emergency contact form, a system is in place which allows coaches, administrators and trainers to share necessary data for all student-athletes in addition to the MHSAA forms.
“Our parents love the online emergency contact form, and we require them to fill it out every season, not just once a year,” Devitt said. “Sometimes an athlete gets injured during one season and the next season's coach wants to know about it.”
The information on the form is populated into an Excel spreadsheet which Reck, Devitt, the school trainer and all coaches can access. They can tailor the data by sport and pull it to their mobile devices.
“We’re trying to go completely paperless, and the MHSAA physical form would be another step,” Devitt said. “Our parents and doctor’s offices would love it.”